Paper Setting

Proc. No. 1257/PJTSAU/Exams/2015 Dated: 03-02-2016
Sub: PJTSAU - Examinations - Common Guidelines for paper setting of Semester Final Theory Question papers in respect of all UG courses, instructions to Invigilators, Moderators & Supervisors - orders - issued.
The following guidelines are issued for setting of Semester Final Theory Question papers of all UG courses of PJTSAU.
  1. All the teachers shall set the semester final theory question papers both for regular and backlog courses. In case of the non availability of course in charge of the backlog courses, the head of the Department shall assign this job to any of the senior teachers in the Department. All such question papers in respect of all courses shall reach the controller of examinations on the 45th day after the commencement of the semester through the Associate Deans of the colleges.

    But, In case of College of Agriculture, Rajendranagar & College of Home Science, Saifabad the Heads of the Departments may send the Semester Final Theory Question Paper(s) directly to the Controller of Examinations, Administrative office, PJTSAU.
  2. In single campus courses viz... of B. Tech (Ag. Engg.), B. Tech (Food Technology), B.Sc (Hons.) Home Science, B. Sc (Hons.) Fashion Technology, B.Sc (Hons) Food Science & Nutrition and B.Sc (CA&BM) the teachers are informed to set two sets of Semester Final Theory Question Papers instead of one set of paper so as to enable the Deans of concerned faculty to select one of the question paper after moderation of two question papers.
  3. The questions should be limited to the syllabus and should cover the entire syllabus as uniformly as possible.
  4. Maximum care should be taken in setting the question paper and choosing the questions.
  5. The question should be very clear and unambiguous.
  6. Special care should be taken in spelling of the words for the technical and scientific names.
  7. Care should be taken to see that repetition of questions is avoided in the different types of questions and the words used for any question should not be a clue for answering other questions.
  8. Wherever a sketch or diagram is expected in a part of the answer, it should be indicated in the question itself.
  9. The questions paper should be in typed format only and it should be clear. Manuscripts will not be accepted. No duplicate copy should be maintained by the course teachers.
  10. Framing of the questions should be correct and should be in a complete form without giving any scope for confusion and ambiguity.
  11. All important words and technical or scientific names should be written in separate letters or capital letters (italics) as the case may be.
  12. Key to the questions of Part - A should be enclosed compulsorily in a separate sealed cover and to be enclosed along with the question paper.
  13. Question paper should be sent to the CONTROLLER OF EXAMINATIONS, Administrative Office, P.J.T.S.A.U. in a sealed cover by Registered post by the Associate Dean of the Colleges (In respect of Agricultural College, Aswaraopet, Jagtial & Palem, College of Agricultural Engineering, Sangareddy, College of Food Science & Technology, Rudrur) along with soft copy and key. The Associate Dean may send the question papers through their regular staff or they may handover directly to the Controller of Examinations. But in respect of College of Agriculture, Rajendranagar and College of Home Science, Saifabad, the heads of the respective departments may send question papers to the CONTROLLER OF EXAMINATIONS personally or through any of the regular staff member.
  14. The cover containing semester final theory question papers should be superscribed as "CONFIDENTIAL" and it should not be folded. The soft copy should be enclosed along with the hard copy in the same cover.
  15. The course teacher shall verify the Question paper thoroughly whether it is in accordance with the syllabus and lecture outlines. The teacher shall ensure the quality of question paper as it speaks out the quality of examination system of the University.
  16. The course in charge should sign on the sealed cover with name and designation, but not on the question paper.
  17. Verify whether marks are distributed to all the questions.
  18. Any violation from the above will entail the paper setter to forfeit the remuneration, besides, it will viewed seriously.
Time: 30 Minutes Maximum Marks: 40 (Forty)
Type of questions

Paper should contain the following types of questions with weightage of marks noted against each :
1) Match the following - Half mark each.
2) Fill in the blanks (or) one word answers - One mark each.
3) Multiple choice (Generally four choices shall be given) - Half mark each.
4) Give scientific names - One mark each.
5) Formulae - One mark each.
6) Expand the following - One mark each.
  1. The Question papers should contain atleast THREE of the above six types of question.
  2. No TRUE or FALSE type of questions should be given.
  3. The questions should be clear and unambiguous.
  4. They should need one word or bit answers.
  5. No choice to be given.
  6. No definitions or short notes should be asked.
  7. The answer needed should be a specific one and should not have alternative.
  8. Care should be taken in setting the questions keeping the time limit in view.
  9. It should be ensured that SIXTY BITS are given for each paper and the words selected for MULTIPLE CHOICE and MATCH THE FOLLOWING should be rhythmic or sound similar but with different meanings.
  10. Ensure that sixty bits are given in Part - A, including all type of questions like fill in the blanks, match the following, underline the correct answer etc with minimum of three types.
Time: Two Hours Maximum Marks: 60 (Sixty)
Number of questions: 1) Set EIGHT questions in all, of which the student should answer any FIVE.
  2) All questions carry equal marks (12 Marks each)
Type of Questions: 1) Each question should be answered by a student in about 18 to 20 minutes and may have Sub-question in it, if needed.
  2) They should not be Essay type or Discussion type.
  3) They should aim at testing the knowledge of the student pertaining to the fundamentals and the details dealt within the course.
The following instructions are to be followed while setting the question paper.
I. General verification
  1. Paper size legal, font type Arial and font size 12.
  2. Margins on four sides 1".
  3. No signatures.
  4. Spacing:
    Between headings - 1.5
    Between questions - 1.5
    Between lines - single.
II. Part - A verification
1. Indication of total number of pages on the left top corner of the question i.e., This paper contain ______ pages, please verify.
2. Pages are numbered and indicated page continuation on page down right corner of each page, i.e., Continued.
3. Please see the Heading format.
B.Sc (Agril) / B.Sc (CA & BM) / B. Tech (Agril. Engg.) /
B. Tech (Food Technology) / B.Sc (Hons.) Home Science /
B.Sc (Hons.) Food Science & Nutrition / B.Sc (Hons.) Fashion Technology
Course No.________ underline course title Marks: 40
  PART - A Time: 30 MinutesM
4. Minimum 3 or 4 types of objective questions covering entire content of the course.
5. Indication of each item in bold letters with roman numerals i.e., I,II,III,IV, V & allotment of marks (example: 1 x 15 = 15 Marks)
6. Each question under each item is numbered with Arabic numerals.
7. Provision of brackets for multiple choices and matching.
8. Provision of space to write the answer in case of fill in the blanks / technical terms / formulas.
9. Total number of questions 60.
10. Total marks 40.
11. Black clear print on one side.
12. No corrections with pen.
13. No other signs or markings.
14. No repetition of questions.
15. Key to be enclosed alongwith question paper on separate sealed cover.
III. PART - B Verification (on separate sheet)
1. Heading format
FIRST / SECOND SEMESTER 20 -20 B.Sc (Agril) / B.Sc (CA & BM) / B. Tech (Agril. Engg.) /
B. Tech (Food Technology) / B.Sc (Hons.) Home Science /
B.Sc (Hons.) Food Science & Nutrition / B.Sc (Hons.) Fashion Technology
Course No.__________   Marks: 60
  PART - B Time: 2 Hours
Note: Please underline the course title:
2. Instructions regarding number of questions to be answered
           Answer any FIVE questions.
           All questions carry equal marks.
3. All questions numbered in Arabic numerals.
4. Total questions are 8 and each question carry 12 marks.
5. In case of short answers, sub-questions are numbered either with small alphabets or roman numerals.
6. Choice in short answer questions is indicated and allotment of marks to each sub-question is indicated clearly. Total tallied to 12 marks.
The supervisors are nominated by the Deans of the faculty and they are responsible for:
  1. Opening of the sealed moderated question papers and verification of moderated question papers after typing specially for number of questions and distribution of marks.
  2. Supervision of roneoing / printing and packing of the question paper(s) after printing.
  3. Signing of the sealed question paper(s) bundles / packets.
  4. Destroying of all the unwanted waste and left over material concerning the printed question papers.
  5. Verification of headings including course numbers and course titles in both Part - A and Part - B and on the sealed envelopes.
  1. The Moderator is nominated by the Dean of the Faculty and he/she is supposed to attend this confidential duty on the date and time as specified by the Dean of the respective faculty without fail.
  2. The Moderator shall be thorough with the course outlines and lecture outlines of the course concerned while coming for moderation / confidential duty and he/she is expected to be thorough with instructions issued to the paper setters.
  3. Moderator has to verify the following:
    1. Whether questions are given from the syllabus, in accordance with the course outlines and lecture outlines.
    2. Whether questions are repeated, if so moderator can modify any question or questions.
    3. Whether marks allocation is made as per the instructions given to the paper setter if not, necessary corrections may be made.
    4. Ensure that sixty bits are given in Part - A, including all type of questions like fill in the blanks, match the following, underline the correct answer etc with minimum of three types.
    5. Whether the paper setter has followed the norms as laid down in the instructions issued.
    6. The moderator shall correct the spelling, punctuation, and grammatical mistakes if any.
    7. It is the duty of the moderator to re-structure the questions if the given questions are with ambiguity or confusion
    8. Moderators shall see all the questions including headings and general instructions and may make necessary corrections.
  1. The teacher-in-charge of the course concerned shall take charge of the question paper packets from the Associate Dean thirty minutes before the commencement of the schedule examination. The final theory examination question paper bundle should be opened in the Associate Deans chamber by the course teacher. He/she will be sole responsible for the distribution of all the relevant examination material to the Hall Superintendent.
  2. The Hall Superintendent shall come to the Associate Dean's office fifteen minutes before the commencement of the scheduled examination to take care of the examination material pertaining to his/her examination room to check the question papers whether they pertaining to the same scheduled exam.
  3. The Hall Superintendent and the other invigilators must be present in the respective examination halls ten minutes before the commencement of the examination.
  4. Course in charge shall not be the invigilator on that particular exam.
  5. No student shall be permitted to enter the examination hall without his/her IDENTITY CARD.
  6. No student shall be permitted to bring with him/her any material or notes including mobiles into the examination hall. The Invigilators should ensure that all such material is left at a specified place.
  7. The invigilators should see that all the students (Both Regular & Backlog) occupy the seats allotted to them.
  8. No student should be permitted to enter the hall after the first thirty minutes or leave the hall before one hour of the commencement of the examination. No student shall be permitted to re-enter the examination hall once he/she leaves the hall.
  9. The invigilators should distribute PART - A (objective) question papers first. After the scheduled time for PART - A is over. The answered PART - A papers are to be collected and then PART - B PAPERS (Essay type) are to be distributed. Part - B question paper may be issued in the first half an hour also but after collecting Part - A from the candidate concerned.
  10. The record of additional sheets supplied to the student should be maintained in the proforma. The invigilators are also requested to note the number of additional sheets attached by the students to the answer scripts, in case there are no additional sheets, to any answer scripts, the word NIL may be noted at appropriate column on the answer scripts.
  11. After distribution of PART - B question papers and answer scripts to the students, the invigilators should sign on the answer scripts. Hall Superintendent and Invigilators should ensure that relevant question paper is given to the concern student and correct ID number is written on the answer sheet.
  12. The Invigilators should be attentive and ensure that the examinations are conducted smoothly and that students do not indulge in any malpractices. Students, found indulging in malpractices of any kind should be sent out of the hall after observing the formalities as laid down in the UG regulations. Such cases should also be brought to the notice of the Associate Dean immediately in writing for taking appropriate action.
  13. It is emphasized that in the event of the particular invigilator being intimidated, threatened or abused by individual students, the other invigilators should go to his/her rescue and see that the student is properly advised and the matter should be informed to the Associate Dean.
  14. The Hall Superintendent or his nominee will bring the answer sheets after completion of the exam pertaining to his hall to the Associate Dean's room and handover the same to the teacher-in-charge of the course concerned. The teacher-in-charge of the course concerned will take charge of the answer sheets after duly checking the correct number of answer sheets in conformity with the attendance statement.
  15. It is the responsibility of the course-in-charge to see that all the answer sheets, attendance statement, additional paper account statements are properly enclosed in covers and the covers are duly sealed. He/she will then affix his/her signature on the sealed covers and hand them over to the Associate Dean / Office In-charge of Academic matter for further action.
  16. The course in-charge(s) shall invariably present throughout the process of coding and separation of coded sheets and finally packing of answer sheets. Coded sheets shall be packed separately. The teacher in charge shall sign on the sealed packets containing answer sheets and coded sheets.
  17. In order to avoid dislocation to the invigilation scheme, Heads of Department particularly requested not to grant any leave to teachers (invigilators) of their Departments for the duration of the examination period. However in case of genuine exigencies, they may do so provided, alternate internal arrangement is made by the teacher concerned, or the Head of the Department, and the same is intimated in writing to the Associate Dean sufficiently in advance of the scheduled examination day and time.
  18. Any violation of these will be viewed seriously and has to be brought to the notice of the University authorities by respective Associate Deans.
  19. The opening of sealed question paper bundles, coding of the answer scripts shall invariably be done in the Associate Dean's office / separate room.
  20. In case of two examinations are conducted in the same examination hall, care should be taken to distribute the relevant question papers to the students.
  21. An invigilator is expected to be alert at every moment beginning from the entry of the candidates till such time that all answer scripts are collected from them.
  22. Exam invigilators should ensure that all candidates are under active surveillance for every moment of the duration of the examination.
  23. Such instances, invigilators shall ensure whether question papers are issued to all the students accordingly.
  24. Invigilators should also try to provide a suitably pleasant and supportive atmosphere for candidates. However, they must also ensure and prevent any kind of communication between candidates (by copying, whispering or any kind of signal, exchange of paper or objects) and any kind of access to books, papers or electronic media of any kind (unless specifically authorized) for the exam duration.
  25. Invigilators also need to ensure the security of the examination hall before, during and after the examination. From the moment the question papers are given out until all answers sheets are collected, exam invigilator should patrol in the examination hall vigilantly.
  26. During the examination, all exam invigilators must bestow their attention to the examination process. At this time, they should not perform any other tasks throughout the examination duration such as correction of records, evaluation of any other answer scripts or any other work. Invigilators should not use mobile phones during their invigilation duty.
  27. Invigilators must be as quiet as possible during the examination duration but also remain vigilant to the candidates. They should not explain any questions asked by the candidates or allow any other person to ask questions.
  28. All the Associate Deans are informed to arrange CC Cameras in the examination halls for electronic surveillance also.
  29. One of the invigilators should be a regular teacher if more than one are in the examination hall. In the event of one invigilator, he/she must be a regular teacher.
The Associate Dean, College of Agriculture, Rajendranagar, Hyderabad.
The Associate Dean, Agricultural College, Aswaraopet, Jagtial & Palem.
The Associate Dean, College of Home Science, Saifabad, Hyderabad.
The Associate Dean, College of Agricultural Engineering, Sangareddy.
The Associate Dean, College of Food Science & Technology, Rudrur.

Copy to PA to Registrar / PA to Dean of Agriculture / PA to Dean of Home Science & PA to Dean of Agricultural Engineering.

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